Structured implementation for real results
Improvements in efficiency and other optimisations are only effective in the long term when companies consistently plan, implement and evaluate their measures. However, in many organisations, promising ideas often fail due to a lack of structure or unclear responsibilities. The Valuedesk Implementation Funnel guides all optimisation initiatives through a clearly defined workflow — from the initial idea, through concrete planning steps and operational execution, to the final confirmation of effectiveness through precise tracking.
Each step of the process is evaluated using specific criteria in order to realistically assess the required effort and complexity. This makes it easy to see which measures can be implemented quickly and where intensive resource planning or a longer timeline is needed.
This structured approach ensures that no measure is overlooked and that each step is fully documented. Responsibilities are clearly defined, so all participants know exactly who is accountable for each subtask. Progress is tracked in real time, allowing delays and risks to be identified early and corrected immediately during implementation.
The process begins with capture. A clear title is assigned and a brief description is entered. Through the intuitive interface, measures can be created from scratch, derived from existing opportunities or based on proven methods.
Importance: Having a clear starting point ensures that the purpose of the measure is understood from the outset.
Flexibility: Direct links to opportunities or best-practice methods help embed proven approaches and accelerate the launch of valuable measures.
Once the basic framework has been established, the goals, expected effects, involved departments and relevant methods are documented in detail. Users can also add keywords, categories (e.g. material group or cost type) and relevant organisational units to each measure.
Transparency: A precise description of the measure’s value helps teams immediately understand its contribution.
Best Practices: Linking to existing methods enables proven approaches to be reused effectively.
During this phase, decision-makers determine whether to proceed with the measure — and, if so, how. They assess profitability (savings minus additional costs), strategic fit, and examine any risks or dependencies.
Realistic assessment: Comparing the expected benefits with the required effort yields the initial 'severity level' and indicates whether the measure is worthwhile.
Transparent evaluation: Teams can quickly identify if adjustments are needed — or if cancelling the measure would be the better option.
Once it is clear that the measure is viable, it must be officially approved. The responsible parties confirm whether the project will move into the implementation phase or be set aside.
Commitment: A clear decision provides reliability for the team and stakeholders.
Agility: Swift rejection of unviable measures frees up capacity for promising projects and avoids unnecessary resource use.
Once approved, practical execution can begin. Valuedesk provides clear task management and real-time tracking of measures, ensuring that progress remains transparent and bottlenecks are identified early.
Project organization: Each step is mapped as an activity with clearly assigned responsibilities.
Feedback loops: Status updates or alerts immediately indicate if delays occur and action is needed. Valuedesk functions as a powerful tracking tool, enabling companies to monitor, document and steer every measure effectively.
Once all the tasks have been completed, the intended effects are verified. In the final 'severity level', the planned figures are compared with the actual results and the outcome is documented.
Learning effect: Deviations provide valuable insights for future measures.
Sustainable optimisation: A final overview shows how successful the measure was and how similar projects can benefit.
